Built by a contractor, for contractors.

Why it exists

Every main contractor has the same problem and almost all of them solve it the same way: a spreadsheet of subcontractors, a folder of emailed PDFs, and someone whose job quietly becomes chasing renewals. It works until a client asks you to prove that the electrician on site last March held valid public liability at the time, and the answer is somewhere in an inbox.

SubbyFlow was built to make that register keep itself. The subcontractor uploads their own documents through a link, the system tracks what expires and chases it, and every decision carries a name and a date. Nobody has to remember anything.

It was used before it was sold

This is not a product that was specified in a meeting. It came out of a working operation, was used daily against real subcontractors and real deadlines, and was changed whenever it got something wrong. The parts that look opinionated — the trade choosing which documents get requested, the score you set the weightings for, the fact that a subcontractor never needs an account — are all decisions that were argued about by people who had to live with the answer.

CareSpaces was the first company to use it, and still does.

Who we are

[TO SUPPLY: the relationship between SubbyFlow, CareSpaces, Wealden Rehab and Kingkraft.] Those three marks appear under the hero on the home page under the line “Used by efficient UK contractors”. If any of them is us, or part of the same group, this is the paragraph that should say so plainly — a buyer who works it out for themselves trusts everything else on the site less, and a tool proven inside its own company is a stronger claim than an anonymous logo anyway.

[TO SUPPLY: registered company name, company number and registered office.]

Where it is up to

SubbyFlow is not open to everyone yet. Pricing is still being settled, and we are taking on contractors in small numbers so that each one gets set up properly — with their trades and their document requirements already configured — rather than handed a login and left to it.

There are two versions. The standard one is quicker to start with and is where most people begin. The white-label option carries your logo, your colours and your domain, so your subcontractors only ever see your brand.

What we will not do

This holds bank details, tax references and vetting decisions, so the restraint is deliberate. Documents sit in private storage behind links that expire in minutes. Access is set per person across ten areas of the product and enforced on the server. Every change is written down. None of that is a feature we market hard — it is the minimum for being trusted with this data, and the privacy notice spells out the rest.

Getting in touch

The waitlist is the fastest route — it reaches us directly, and it is also how we work out which trades and documents to set up before we show you anything.